Records Management Analyst

Position: Records Management Analyst
Location: Bethesda, MD
Clearance: TS/SCI with CI Poly
Starting Salary: $130k

 

Position Summary:

We are seeking a Junior Records Manager. This job description is for a Records Management Analyst (RMA) position located in Bethesda, MD, requiring a TS/SCI clearance with a CI Poly. It supports a US government customer, likely within the intelligence community (IC), by ensuring compliance with federal regulations related to records management (RM).

 

Key Responsibilities:
Compliance & Regulatory Support:

• Ensure adherence to the Federal Records Management Act, CFR, USC, and NARA mandates.
• Guide the customer workforce on how to manage their records by these laws.

 

Records Control Schedule (RCS):

• Develop and implement RCS for both paper and electronic records from creation to disposition.
• Work with NARA to ensure customer RCSs are aligned with federal requirements.
• Support a media-neutral approach to RCS, making sure it fits the customer’s current organizational structure.

 

Training & Support:

• Develop and provide training materials to the workforce on best practices for records management.
• Support the transition to an Electronic Records Management System (ERMS) and assist in organizing digital and physical records.
• Guide classified records and Controlled Unclassified Information (CUI), including compliance with IC policies.

 

Consultation with IC Elements:

• Advise on classification handling and records management issues in coordination with other IC elements and committees.
• Help offices clean up and reorder their shared drives, ensuring proper record storage and classification.

 

Privacy Act Compliance:

• Help identify and protect essential records.
• Coordinate with the Civil Liberties, Privacy, and Transparency (CLPT) office on Privacy Act System of Records Notices (SORN).

 

Documentation & Reporting:

• Contribute to annual compliance reports and document changes in SOPs (Standard Operating Procedures).
• Review and implement records management system reviews.

 

Qualifications:
Education & Experience:

• A BA/BS with 3+ years of relevant experience OR no degree but 9 years of experience in records management.

 

Security Clearance:

• Must have an active TS/SCI clearance with a CI Polygraph.

 

Skills:

• Familiarity with IC records management policies.
• Experience developing RCS, implementing file plans, and assisting with records disposition.
• Strong communication skills for interacting with various levels of government staff and senior leadership.

 

Ideal Candidate:
Someone with deep knowledge of records management practices, especially within the intelligence community.

• An individual who is comfortable developing policies, offering training, and navigating complex regulatory requirements.
• A skilled communicator with experience creating clear and concise reports, SOPs, and other key documents.